Job Description
PMO Administrator
12 Months (possible extension)
£280 per day. Inside IR35.
Remote for foreseeable and duration if needed. Offices in Edinburgh
Co-ordinate and support the day to day running of PMO activity within RoS which will include:
- Providing vital assistance and support to your project manager, SRO or to the relevant initiative sponsor/chair
- Assisting with planning and monitoring PMO activities in conjunction with stakeholders including but not limited to project managers, domain co-ordinators, SROs, transition leads, workstream leads and steering group leads.
- Co-ordinating the organisation of meetings, including tasks such as room set ups and catering if required
- Preparing documentation for project boards and other meetings (such as steering groups) as required
- Taking and issuing minutes quickly and accurately
- Contributing to creation and management of project business cases, project plans and benefits realisation plans ensuring that they remain valid
- Ensuring governance documentation is kept up to date, accurate and all documentation is appropriately version controlled
- Working with stakeholders to ensure adequate controls are in place for change control and configuration management
- Ensure that senior stakeholders compile and submit any documentation required for PMO activity by the allocated due date
- Working across directorate and organisational boundaries to ensure a holistic approach is undertaken
- Actively participating in and co-ordinating the organisation of appropriate quality of service reviews such as post project reviews, lessons learned, and when necessary, assisting in the co-ordination of Scottish Government Assurance reviews.
- Actively sharing knowledge and contributing to the overall success of PMO activity within RoS
- Actively seeking out opportunities to improve PMO support services and processes and lead on implementation of identified improvements
Essential Skills
- Leading and Communicating
- Experience in accurate minute taking and the ability to work under own initiative
- Collaborating and Partnering
- Excellent communication skills with the ability to negotiate with stakeholders
- Delivering a quality service
- Ability to work as part of a team, share knowledge and to be flexible
- Analysis and Effective decisions
- Excellent planning and organising skills
Desirable Skills: Prince 2 (foundation level) qualified.
