Procurement Admin Officer

Key Responsibilities

· Process a range of day-to-day procurement administration activities

· Champion and deliver a business support role to advise and assist with procurement queries to multiple directorates within ONS

· Set-up and deliver procurement training to various teams within ONS

· Provide a Devolved Requisitioner role to ensure all requisitions are set up correctly

· Analyse and collate metrics confidently to provide key updates to the management team

· Work to set deadlines to meet SLA

· Delegate workloads to team members and encourage best practice at all times to meet deadlines

Person Specification

A well organised, experienced, flexible team-player with a pro-active approach to work, who enjoys working in a busy, fast paced environment.

· An excellent communicator and strong eye for detail who can advise and challenge ideas professionally and make decisions quickly to strict timescales.

· Able to adapt to changing work priorities

· Enjoys a varied workload

· Can professionally collaborate with a variety of stakeholders at all levels

· Skills and Experience

· Expert in ONS Procurement Activities, raising and amending POs and making GPC payments with confidence

· Expert knowledge of Service Desk and fusion

· Excellent communicator, both written and verbal

· Flexible team-player who can work to own initiative

· Handle change quickly and reprioritise workload to meet changing demands

· Can show evidence of handling metrics confidently and accurately to make informed decisions

· Evidence of excellent established relationships with a range of internal and external stakeholders

· Ability to collate and manage metric reports and track progress of any action points relating to the reports

· Be meticulous in your approach with the ability to collate and present management information.

· Provide a secretariat service (monitor mailbox, service desk calls)

· Oversee the day to day tasks of the team and delegate tasks (have an awareness of line management responsibilities).

· Experienced in administration and can deliver excellent customer service.

· Proficient in training and coaching others - an ability to write and deliver expert training advice and guidance. Meticulously control and maintain this to a high-quality, (taking on feedback and suggestions) and adapting accordingly.

Essentials

· Excellent communication skills

· Expert in ONS procurement processes and providing a Business Support role to multiple ONS departments

· Evidence of encouraging innovation through coaching, training and developing team members and internal stakeholders

Desirable

· Experience in Devolved Requisitioner processes; quality assurance, providing feedback to the customer to rectify errors, and implement effective continuous improvement activities to make processes more efficient